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ZixMail Usage Examples
Global Collaboration
You are a New York city consumer products company
with manufacturing facilities in China and Mexico. You communicate
frequently about production forecasts and new product developments.
Competition in your industry is fierce, so both confidentiality
and efficiency are important to you. You need to send each facility
some engineering drawings.
- Faxing is not an option. The files are digital
and engineering drawings are too large.
- You can use an express delivery service, but
your package can take days to arrive and delivery is expensive.
- You could use email, but you do not want the
information sitting on a server where someone outside your company
can access it.
- You can use
ZixMail to instantly compress, encrypt
and deliver your engineering drawings saving you valuable time
and money.
Working Late on a Big Deal
You are a Washington, D.C., attorney working late
on a deal for a big client in Cleveland, Ohio. The revised contract
must be delivered tonight.
- You could fax it, but you never know who may
be standing by the fax machine. Besides, the contract is 75 pages
long. You also prefer an electronic format so the client can make
last-minute changes and print an original. Also fax machines have
memories.
- You could email it, but since email is like
a cyber-postcard, you risk breaching attorney/client confidentiality.
- You could send the contract counter-to-counter,
but that would be expensive and it will not arrive until late
tonight.
- You obviously cannot use overnight delivery;
your client needs the contract tonight.
- You can ZixMail the contract.
Delivery will be instantaneous and completely secure. Plus, with
ZixMail's certified receipt, you will have third-party verification
of the time when the contract was sent and opened.
Lost in Transit
You are on the road and have a major proposal to
present to your best prospect. You have asked your assistant to
update the financials. You have your laptop with you, but because
of the sensitive nature of the information, you asked your assistant
to send the revisions out to you overnight on diskette for early
morning delivery. At 10:30 a.m., you still have not received your
package. You have tracked the package and learned that it was received
and signed for by "Pat." Now you have to track down "Pat" in a 2,000-employee
organization. What are your options?
- You could have your assistant fax the presentation
to you, but faxing 50 pages will take too long and the copy quality
will be marginal.
- You could have your assistant email it to you,
but the entire reason you did not do this in the first place is
that you cannot risk having this information leak.
- Your assistant can ZixMail your presentation
to you. The presentation will be automatically compressed and
securely delivered in minutes.
Rapid Transfer of Sensitive Sales Information
You are the CFO of a major corporation and you need
quarterly sales data from your division managers throughout the
world for an upcoming board meeting. The data, including projections
for the remainder of the year, are contained in several spreadsheets.
- The spreadsheets could be faxed, but they are
very long and would not be in digital format.
- If you had an express courier deliver the reports,
you would get them in a couple days. However, you will not have
time to consolidate and analyze the information.
- You can ZixMail the spreadsheets. ZixMail will
securely deliver the spreadsheets instantly and they will be completely
secure.
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